This is a full-time, year round, onsite office / warehouse position and is a key leadership role. The Seed Inventory /
Quality Assurance Manager will track and manage our inventory of over 625 varieties as well as generate and
analyze sales reports in order to make informed inventory decisions. They will ensure optimal seed quality through
record keeping, seed testing, and auditing. They will work collaboratively with leadership and order fulfillment to
maintain seed integrity, improve operational processes, and ensure effective communication.
About Adaptive Seeds:
Adaptive Seeds is a certified organic seed company located in rural Linn County, Oregon, about 45 minutes from Eugene and Corvallis. We grow more than 75% of the varieties we sell, and believe that open pollination encourages diversity and resilience. We are passionate about Bringing Biodiversity Back to farms and gardens by stewarding diverse seed varieties that we distribute through our website and regional seed racks. We see locally adapted seed as a foundation of the resilient local food systems that we are helping to create.
We are a small, farm-based business, and our offices are located in a rural farm setting. Our small team consists of two founders, a Seed Inventory / Quality Assurance Manager, an Order Fulfillment Manager, two full time, year round crew members who rotate seasonally from field work to order fulfillment, with 1-2 additional part-time seasonal crew members as needed. We strive to provide a supportive and inclusive environment that values communication, respect, and collaboration.
•Manage product inventory including timely and accurate intake processing of all seeds, seed lot numbering, identification, and tracking over time.
• Quality control, including sensory evaluation, seed testing, and maintaining records on the health and viability of seed inventory.
• Ensure seed complies with all applicable government and industry standards, including germination and disease, and the National Organic Program. Integrate and maintain those standards throughout operational processes; assist with audits and inspections.
• Maintain accurate records, including generating and analyzing sales reports, and utilizing reports and inventory data to make production decisions.
• Designate sales channels and assign stock while balancing existing inventory with sales goals and in-house seed/field production capabilities; communicate with leadership regarding stock issues.
• Manage website backend (WooCommerce) stock, reporting, and work with IT regarding issues.
• Work with packet filling team; verify accurate weights, records, and standards are being met.
• Improve warehousing strategies regarding the receipt, testing, storage, packaging, and distribution of seeds.
• Collaborate with and support other departments to close operational gaps and establish protocols to improve efficiency and continued scaling for growth, including replacing legacy systems and processes.
• Participate in the development of strategic and facilities plans.
• Opportunity to assist with creation of marketing materials.
The Ideal Candidate has / is:
• A systems thinker with a passion for spreadsheets.
• Working knowledge of and/or experience in warehouse operations, inventory management, production,
packing, and assembly.
• Capable of frequent bending and heavy lifting (up to 50 lbs).
• High level of experience and proficiency with Mac computers and software including Google suite,
LibreOffice (alternative to Office Suite), Adobe, WooCommerce; advanced use of spreadsheets; and ability
to learn and adapt to new computer programs and software quickly and masterfully.
• Strong math skills with an understanding of grams and ounces, and proficiency in data collection, analysis, and reporting.
• Understanding of botany and familiarity with gardening or farming and seeds, and aptitude for quickly learning and understanding industry-specific terminology and procedures.
• Strong planning, problem-solving, and investigation skills.
• Able to maintain a high degree of accuracy in both hands-on tasks and record keeping.
• Strong verbal and written communication skills, including analysis, interpretation, and reasoning.
• Able to think creatively and strategically to meet evolving challenges, and to maintain high levels of responsibility, initiative and independence.
• Strong organizational and time management skills, and exceptionally high attention to detail while maintaining professional, efficient outcomes in a fast-paced, team oriented work environment.
• Combines leadership skills and initiative with collaboration to contribute to a thriving, enjoyable environment for team members. A good sense of humor doesn't hurt either.
• A passion for our stated mission of "Bringing Biodiversity Back" to farms and gardens.
Email resume, cover letter, and professional references to seed(at)adaptiveseeds.com. Please put the job title in the
subject line. No phone calls or in-person inquiries. Position is open until filled. We encourage anyone who wants
to work with us and is interested in this position to apply regardless of whether they feel they meet the listed
qualifications.
Full job description and additional information about Adaptive Seeds can be found at adaptiveseeds.com/job-opportunities